Open Masters Games Abu Dhabi 2026
End-to-end event operations for a 30-sport international games
100+
Personnel Managed
30
Sports
12+
Countries
5
Custom Tools Built
The Challenge
The Open Masters Games Abu Dhabi 2026 was an international multi-sport competition for athletes aged 30+ spanning 30 sports—athletics, swimming, judo, cricket, football, dragon boat racing, and more. The event required a production crew of over 100 people sourced from multiple countries, each needing contracts, flights, accreditation, and on-the-ground coordination.
The logistics pipeline was massive: individual and agency contracts, international flights across multiple currencies, purchase order management, accreditation submissions to the event's official platform, and daily reporting once competition started. No off-the-shelf system could handle the full pipeline, and manual coordination at this scale was a recipe for missed flights and unpaid invoices.
Our Approach
We built a suite of custom tools that automated nearly every step of the staffing and logistics pipeline.
Contracts & Payment. Automated contract generation for individual contractors and agency agreements, backed by a Supabase database. Purchase orders were generated and cross-referenced against staffing data—our audit system caught overpayments and underpayments automatically, flagging discrepancies down to the day-rate level.
Flights & Logistics. Booked and tracked international flights across multiple currencies, with booking confirmations, receipts, and itineraries stored per person. Budget reporting consolidated all cost categories into unified staffing reports.
Accreditation. Collected passport photos and headshots from all crew, then automated batch submission to the event's accreditation platform—each person's credentials submitted programmatically.
Competition Results. Built a results dashboard powered by a Python ETL pipeline that extracted structured data from ~3,500 result PDFs across four formats, served through a static Next.js dashboard with medal analysis and CSV export for the organizing committee.
Daily Reporting. Built a companion system for ceremony coordination and daily operational reporting during the Games themselves.
The Result
Every crew member contracted, flown in, accredited, and paid—across a dozen countries and multiple currencies. The financial audit system caught significant discrepancies before payments went out.
The competition results dashboard became the cross-validation reference between our team and the official Timing & Scoring department. And the daily reporting system kept ceremony logistics on track across 30 sports running simultaneously.
What made it work wasn't any single tool—it was building the right tool for each bottleneck and connecting them into a pipeline that could scale to over 100 people without adding headcount.